Administrative Terms and Conditions
The Terms and Conditions for the Certificate Programs are included on each specific Certificate Program Enrollment Agreement.
Cancellation and Refund Policies
Cancellation: A student who never attends course at the institution after enrolling and informs the institution, or a student who informs the institution prior to completing the stated percentage of course materials and/or surpassing the stated days in the course (students outlined in “vocational trial period” may be an exception).
No Show: A student who never attends course at the institution (online or onsite) after enrolling and does not inform the institution. Note that the ACCET policy treats no shows identical to cancellations.
Withdrawal: A student who attends at least one class session at the institution but does not complete his/her program.
Termination: A type of withdrawal initiated by the institution due to failure to meet one or more institutional policies.
Period of Financial Obligation: The portion of the program for which the student is legally obligated to pay, which may be less than the full program, and pertains to courses that have been completed, courses currently in session, and any applicable fees and/or itemized, non-refundable charges.
Last Date of Attendance (LDA): The final date the student attends class or virtually participates in a course.
Date of Determination (DOD): The date the student notifies the school of his or her withdrawal, or the date the institution terminates or administratively withdraws the student.
Vocational Student: Any active student within VDCI who is currently accepted and enrolled within a Technology Certificate Program.
Avocational Student: Any active student within VDCI who enrolled in a course bundle or has selected individual courses in which to take.
Cancellations can be effectuated due to:
(a) “No show”/student never began their Course, Bundle or Program
(b) Rejection of an applicant by the institution
(c) Program cancellation by the institution
(d) Cancellation by a student during the VDCI-established cancellation period
(e) Any violation, as determined by the institution, of the Student Code of Conduct
(f) A consistent failure to demonstrate academic progress as listed in the student Satisfactory Academic Progress (SAP) policy
A refund calculation will be performed for a student who is deemed cancelled, withdrawn, or terminated.
Vocational Students (Technology Certificate Only) Enrolled in a Program
If a student provides notice of cancellation or has been terminated or withdrawn by the institute prior to the conclusion of the eleventh (11th) day of class and has completed 20% of the course assignments or less, they shall receive a refund of 100% of the amount paid for institutional charges for the active course, less the $50.00 Technology Certificate application/registration fee and/or itemized, non-refundable fees.
If a student is withdrawn beyond the first day but within the first seven (7) days of the course and has completed more than 20% of course assignments, they will be charged 10% of the course tuition in addition to any applicable and/or non-refundable fees.
Students who have completed more than 20% of the course and are withdrawn on the 9th, 10th, or 11th day of class will be charged 50% of the course tuition in addition to any applicable and/or non-refundable fees.
Students who are withdrawn after the 11th day of the course, who have demonstrated any documented course activity, will not be entitled to a refund.
Students with no course activity and no reciprocated communication to VDCI’s efforts will be automatically withdrawn from the course at the conclusion of the 12th day and will only be charged any applicable and/or itemized fees.
NOTE: Logging in to the LMS or accessing course materials are not considered IDL course participation. A student’s LDA is the last day in which they completed an assignment, contacted their instructor for academic assistance, posted on a discussion forum, etc. If a student’s sole activity in a course includes logging in or accessing materials, their LDA is the last day of the most recent course they completed, regardless of their academic grade in that course.
Determination of Assignment Completion
VDCI will utilize the LMS to determine the percentage of assignments a student has completed within a course. The Program Manager or Academic Manager will review the student progress report. They will look through the student’s “Score” column. If the student has a numerical score (rather than “N/A”), it will be determined that the student has submitted that assignment. The Program Manager or Academic Manager will find the sum of points available for all completed assignments.
NOTE: This is the sum of applicable point values in the “out of” column, not the sum of points the student received on the assignment. This number will then be divided by the entire points possible within the course.
For their Program, if the student has a credit balance on the account for courses which have been prepaid but not taken, that amount will be refunded within 45 days of a student’s Date of Determination.
This refund calculation is determined by taking the number of courses completed and multiplying that number by the average course cost (the total program cost divided by the recommended number of courses necessary for completion) . If that result, when added to any additional itemized and non-refundable fees or partial tuition charges, is lower than the total of money paid to VDCI, the student is entitled to a refund.
Students who have completed 1-2 courses and were marked as “Trial Period Students” will be refunded accordingly to the policy listed under “Vocational Student Trial Period”.
If the student owes a debt, that debt will be appropriately charged according to the payment agreement.
Vocational students will only be charged the $50.00 Technology Certificate application/registration fee, a pro rata for the active course in accordance with this refund policy and for any other previously completed unpaid courses reflected on the refund calculation worksheet. This refund policy conforms with the California Education Code CEC 94911(e)(1). Students who cancel, withdraw or are terminated with a debt on their account will be held responsible for the payment of any remaining funds greater than or equal to $50.00 in accordance with the signed payment agreement.
If the institution has collected money that is greater than the amount owed for previously completed courses, the Institution will refund/credit the remaining balance to the payee's account within 45 days of the effective date of determination, in accordance with the Bureau for Private Postsecondary Education regulations.
Vocational Student Trial Period
Vocational Students will be automatically placed in a VDCI “trial period” for six weeks or until their first two courses have been successfully completed. These courses must include one introductory level and one intermediate level course required for the completion of the student’s certificate program.
If a student is able to successfully complete both courses with a “C-” (70%) or better within their trial period, the student will be officially entered into the technology certificate program.
If a student is not able to successfully complete both courses with a “C-” (70%) or better within their trial period:
The student will be processed as a “non-start” and will be withdrawn from the program.
The student will be issued a full refund, less any itemized and non-refundable fees.
The student will not receive course completion for either course.
The student will then be asked to communicate with the Program Manager to determine if they will transition into a bundle program, select individualized courses, continue participation in the certification program, or terminate their attendance within VDCI.
Avocational Students Enrolled in (an) Individual Course(s)
If a student is withdrawn beyond the first day but within the first eleven (11) days of the course and the student has accessed course materials, they will be charged a pro-rata tuition.
Students who are withdrawn after the 11th day of the course and who have demonstrated any documented course activity will not be entitled to a refund.
Students with no course activity and no reciprocated communication to VDCI’s efforts will be automatically withdrawn from the course at the conclusion of the 12th day and will not be subjected to any charges or fees.
For Avocational students in a Bundle
If the bundle has been pre-paid, the courses within the bundle which have not been taken will be refunded in full within 45 days of a student’s Date of Determination.
Based on standard course pricing, this refund calculation is determined by taking the number of courses completed and multiplying that number by $361.25 per course (if 4+ courses have been completed), or $382.50 (if 2-3 courses have been completed). If the student has only completed one course, they will be charged $425.00 for that course.
If the total charge for completed courses, when added to any additional itemized and non-refundable fees or partial tuition charges, is lower than the total of money received by VDCI, the student is entitled to a refund.
NOTE: Completed courses such as PFC101, which require fewer clock hours and therefore have a lower tuition charge, will be discounted to 85% of the individual course price as listed in the course catalog. However, if a course such as this is the only course the avocational student completed, they will be charged the catalog price in full.
This refund policy conforms with the California Education Code CEC 94911(e)(1). Students who cancel their program with a debt on their account will be held responsible for the payment of any remaining funds in accordance with the signed payment agreement.
If the institution has collected money that is greater than the amount owed for previously completed and/or pro-rated courses, the Institution will refund/credit the remaining balance to the payee's account within 45 days of the effective date of determination, in accordance with the Bureau for Private Postsecondary Education regulations.
Code of Conduct– Academic Integrity
Any student believed to have willfully engaged in Academic Dishonesty may be asked by the institution to validate their work and/or be subjected to consequences up to and including termination.
VDCI will ensure that safeguards have been built into the Interactive Distance Learning (IDL) course format and into onsite courses to require that all students be held to the same standards of academic honesty.
These safeguards include (but are not limited to):
- Requiring students to retain and provide drafts or cumulative project updates to demonstrate stages of completion
- Restricting students from changing assignment topics or project goals without the permission of an instructor
- Requiring students to provide source credit and/or disclose any outside assistance or contributions to their work
- Requiring students to alter, expand upon, or reenact work submissions when there is significant evidence or suspicion of plagiarism/identity misrepresentation
- Requesting to discuss a project or submission with a student in a “real time” format (example: telephone call, virtual meeting, etc.)
If VDCI concludes that a student, either in an IDL or onsite course, has willfully engaged in an act of academic dishonesty, that student can face consequences including (but not limited to):
- The requirement to complete an alternate or additional assignment
- Receiving no credit for an assignment or assignments
- The requirement to retake a course (course failure)
- Academic probation
- Suspension from VDCI
- Termination of enrollment from VDCI
- VDCI’s disclosure of illegal activity (such as copyright infringement or fraud) to the appropriate authorities
In most instances, a student who has willfully committed an act of academic dishonesty will not receive credit (a “zero”) for that assignment. If the student fails the course due to that lack of credit, the student will need to retake the course.
If a student commits another act of academic dishonesty, VDCI’s investigation reveals prior instances of academic dishonesty, or the student’s actions are found to have a severe impact on their training/the training of others, that student may face consequences up to and including termination of enrollment.
Any student who is found to have committed an act of academic dishonesty and is subjected to consequences, up to and including termination, has the right to request a hearing by the VDCI Conduct Panel (as listed in “Code of Conduct: Student Conduct and Terminations”).
All students are requested to complete a course survey at the end of each individual course. Comments from those individual course surveys are regularly posted onto the VDCI website, in the "Student Reviews" section of each course. Student names are not mentioned in those surveys.
VDCI is required by our national accrediting agency, the Accrediting Council for Continuing Education and Training (ACCET) to maintain a record of course surveys. That record includes the anonymous course survey. During ACCET onsite evaluation visits, ACCET and the US Department of Education will often ask to see validation of these anonymous course survey documents.
Onsite Classroom Terms and Conditions
VDCI works closely with many construction industry professionals who rely on us to train you appropriately for their industry needs on the proper application of Virtual Design and Construction (VDC) technologies. VDC technologies include CAD (Computer-Aided Design), BIM (Building Information Modeling) and AR/VR (Augmented Reality / Virtual Reality( technologies.
It is imperative that you have good, solid computer skills.
Because the courses move rapidly, significant quantities of information are shared in a very short time frame. When you are in class, you MUST PAY ATTENTION.
There is no texting, emailing, etc during class time. Please place your phones in airplane or vibrate mode. Your course participation grade will be lowered if your texting, etc becomes problematic or an issue in the functioning of the class session.
There is no audio or video recording of any of the courses.
Only enrolled students are allowed to attend our courses. Visitors are not allowed while classes are in session.
If the student has ordered a textbook through VDCI, VDCI will place the order for the textbook and have it delivered to the student. If a student is enrolled in a Certificate Program, please see the Return Policies detailed in the Program. For individual course and bundle programs, textbooks purchased and ordered for the student cannot be returned.
Cancellation of Courses
If a course cancels due to unforeseen events, a full refund will be issued or a student may apply their payment to the next scheduled course or another course of their choosing (assuming the pre-requisites are met).
VDCI reserves the right to cancel a course due to low enrollments or a class due to unforeseen events. Daytime courses will sometimes cancel due to low enrollments. Every student should arrange their schedule to accommodate the evening course session.
course. Daytime students are always guaranteed a seat in the night course session if a day course cancels. A determination to cancel any course is made at least 48 hours before the course is scheduled to begin. Students will be notified of the cancellation by email at that time. If the course is cancelled due to unforeseen events fewer than 48 hours before the course begins, every effort will be made to contact students by phone and email. It is the responsibility of the student to check their voicemail and emails before they come to any first session of a course in the event the course is cancelled.